Recruitment Glossary

Bid: An invitation to join a sorority.

Bid Day: The last day of recruitment when potential new members receive invitations (bids) to join chapters. The Unanimous Agreements state that there is to be no alcohol use or men associated with Bid Day.

Continuous Open Bidding (COB):  An option for chapter who did not fill Quota, or did fill quota but did not reach Total, to take additional new members before and/or after Formal Recruitment.  Must be an upperclass woman to be eligible for this COB and must be registered in the OFSA Greek Recruitment Portal. 

Initiation: A ritual ceremony that brings new members into full membership of a sorority including its lifelong benefits. Once a woman is initiated into an NPC sorority, she is ineligible for membership in any other NPC sorority.

Intentional single preference: When a woman lists only one chapter on her membership recruitment acceptance binding agreement following preference round.

Legacy: A daughter, sister or granddaughter of an initiated member of a sorority. Each NPC member organization has its own definition of and invitation policies regarding legacies. 

Membership recruitment acceptance binding agreement (MRABA): This is a binding agreement signed by a potential new member following the final preference event she attends during fully structured or partially structured recruitment. A potential new member agrees to accept a bid from any chapter she lists on her MRABA. If she receives a bid to a chapter she lists and declines it, she is ineligible to join another organization on that campus until the beginning of the next primary membership recruitment period. If she does not receive a bid to membership, she is eligible for continuous open bidding. 

New member: a woman who accepted a bid from a sorority but is not yet an active member of the chapter. As a new member, she receives education about the organization’s values and history to prepare her for initiation.

Pledge: A promise made by a new member. It is a verb and should not be used as a noun to describe a new member.

Potential new member (PNM): Any woman who is eligible to participate in recruitment.

Recruitment counselor (Pi Chi): A Panhellenic representative who has no contact with her own chapter during membership recruitment and is available to guide women through the recruitment process and answer questions.

Financial Glossary

All Inclusive Dues:  Some chapters are "all inclusive" with their dues meaning they budget out their dues for events such as socials, and orders of T-shirts so members do not have to pay out of pocket.

Badge Fee:  Each organization has a badge/pin.  Some groups require a new member to purchase a badge and others include it in the initiation fee.  Badges can be simple or jeweled. 

Per capita Fee:  Fee paid to inter/national organization per ember to support overall Sorority operation.

Technology Fee:  These funds support advancement in the Sorority database systems and all aspects of social meetings.

Assessment:  Chapter may vote to support an activity/event/cause that is not included in the chapter budget and the expense would be assessed per member.

Campus Obligation:  These funds are used when a chapter is asked to donate funds to other organizations and fundraising opportunities on campus.

Chapter Dues:  The dues fund all members activities including programming, recruitment, chapter supplies, and chapter operations.

Composite:  An annual photograph is taken of each chapter's membership.  This expense can be included in the dues or billed separately.

Initiation Fee:  Fee paid to finalize initial membership in organization. 

Liability/Risk Management Insurance:  This fee covers insurance-related costs for the safety of members, their guests, and sorority property.  Funds may also be used for special programming relating to risk management concerns on campus or within the chapter.

New Member Fee:  Fee paid to establish membership in organization.

Panhellenic Dues:  These funds are used to support Panhellenic operations.  Attending conferences, office operation, marketings and electronic media are some of the items included in the Panhellenic budget. 

Parking Permit:  Parking is extremely limited at chapter houses.  Spaces are allocated by each chapter to members based on criteria set by the leadership ad/or Chapter Corporation.

Philanthropy Fee:  Each chapter has a national philanthropy and some have local causes they support.  This fee can be included in the dues or billed separately.

Purchase Fund:  This fund is set up at the beginning of each semester to pay for things not included in chapter dues.  Funds can be used to purchase T-shirts, sorority paraphernalia, or attend optional social functions.  

Social Fees:  Social functions not included in chapter dues are billed out individually based on cost of the event.

House Corporation Fee:  These funds are used to support chapter property and physical plant.  Often this is a one-time fee paid prior to initiation

Parlor/House Usage Fee:  The entire membership has access to the house and thus the property is subject to a great deal of wear and tear.  This fee is used primarily for care and maintenance of property and furnishings in the common areas of the chapter facility. 

Security Fee:  Special security staff is sometimes utilized on property and all memebrs, not just those living in the house, would absorb this expense.